Bill on time: pay apps and retainage

Bill in your client's format — often an AIA G702 and G703 — by its monthly cut-off date. Each pay application shows work completed on each schedule of values line, retainage held, and the amount due. Miss the cut-off and you wait another month.

After this lesson you can

Understand a pay application
Bill by the cut-off date

At award, ask: the billing format, the cut-off date, and what backup they need (like lien waivers).
Schedule of values: lines that add up to your contract, approved before your first bill.
Each month: completed to date − retainage − what you've already been paid = amount due.

Bill this month

Pay app builder

Each line is a schedule of values item. Enter what was billed before and what you're billing this period — the summary works out retainage and the amount due. Then create the pay application your client would receive.

Application no.Retainage %Period ending

Schedule of values

Line 1
ScheduledBilled beforeThis period
To date $2,500.00 · 100% complete · Balance $0.00
Line 2
ScheduledBilled beforeThis period
To date $28,500.00 · 75% complete · Balance $9,500.00
Line 3
ScheduledBilled beforeThis period
To date $6,200.00 · 50% complete · Balance $6,200.00
Line 4
ScheduledBilled beforeThis period
To date $8,920.00 · 40% complete · Balance $13,380.00
Line 5
ScheduledBilled beforeThis period
To date $2,369.00 · 20% complete · Balance $9,476.00
Line 6
ScheduledBilled beforeThis period
To date $960.00 · 10% complete · Balance $8,640.00
Line 7
ScheduledBilled beforeThis period
To date $4,800.00 · 100% complete · Balance $0.00
Line 8
ScheduledBilled beforeThis period
To date $0.00 · 0% complete · Balance $3,200.00

Original contract sum: $104,645.00
Completed to date: $54,249.00
Retainage (10%, whole dollars): $5,425.00
Earned less retainage: $48,824.00
Less previous certificates: $19,530.00
Current payment due: $29,294.00
Balance to finish, incl. retainage: $55,821.00

A sample in the G702 summary and G703 continuation layout, built from what you entered. Nothing is saved.

More detail: billing pay applications and how retainage works.

In IntelBid · Project → SOV

The math is done for you

Your schedule of values starts from your won proposal. Each month, enter what you're billing on each line — IntelBid works out retainage and the amount due, and bills the retainage release at closeout.

Bill on time: pay apps and retainage

After this lesson you can

Bill this month

Schedule of values

The math is done for you

You finished The Commercial Flooring Bid Playbook